Office Assistant III — Docs, Filing & Admin Support

Hawaii State Department of Education; Ewa Beach (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education seeks an Office Assistant III to support local operations in Ewa Beach. The role involves document processing, records management, and routine communications within our office environment.

Responsibilities include file management, forms review, information gathering for reports, and assisting with supplies and travel arrangements. This position requires attention to detail and solid clerical skills for daily administrative tasks.

Qualifications

• Basic experience in clerical tasks and knowledge of English grammar, spelling, and arithmetic.
• Clerical experience with office procedures and record handling.
• Ability to read and follow instructions and complete forms accurately.

Responsibilities

• Create, edit, print and store documents using word processing software.
• Prepare forms, records, reports and applications for accuracy.
• Review records and forms for completeness and conformance to requirements.
• Search files and compile information for reports.
• Compose routine correspondence and acknowledgements.
• Maintain filing systems and electronic records.
• Provide information and resolve routine inquiries regarding rules and procedures.
• Order supplies and arrange travel or equipment maintenance.
• Train and guide clerical subordinates performing similar tasks.

Skills

Typing speed 40 wpm

English grammar proficiency

Document handling

Records management

Customer service

Education

High school diploma or equivalent

Tools

Word processing software

Office equipment

Job description

Hawaii State Department of Education seeks an Office Assistant III to support local operations in Ewa Beach. The role involves document processing, records management, and routine communications within our office environment.

Responsibilities include file management, forms review, information gathering for reports, and assisting with supplies and travel arrangements. This position requires attention to detail and solid clerical skills for daily administrative tasks.