Senior Administrative Assistant, Projects & Operations Lead

Medical College of Wisconsin; Wauwatosa (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

The Medical College of Wisconsin's Center for Advancing Population Science seeks a detail-oriented administrative professional to perform routine and advanced duties, requiring discretion and familiarity with organizational policies.

The role supports projects, manages calendars and travel, assists in budgeting, and ensures documentation accuracy while contributing to a collaborative work environment at MCW.

Qualifications

• High school diploma required.
• Minimum of 5 years of related experience.
• Appropriate experience may be substituted on an equivalent basis.

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence as needed, which may contain confidential information.
• Use complex features of computer applications to develop macros and templates.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries.
• Compile data from multiple sources to prepare reports.
• Assist in budget preparation and monitoring expenditures.
• Process payment requests, requisitions, and invoices.
• Distribute mail and maintain filing systems with accurate records.

Education

High school diploma

Job description

The Medical College of Wisconsin's Center for Advancing Population Science seeks a detail-oriented administrative professional to perform routine and advanced duties, requiring discretion and familiarity with organizational policies.

The role supports projects, manages calendars and travel, assists in budgeting, and ensures documentation accuracy while contributing to a collaborative work environment at MCW.