Senior Administrative Assistant & Project Coordinator

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 40,000 - 52,000; Full time

Job summary

The Medical College of Wisconsin, Inc. seeks an experienced administrative professional to manage routine and advanced clerical tasks in support of department operations. The role requires handling confidential information, coordinating schedules, travel, and meetings, and preparing reports.

You will assist with budget monitoring, payments, and filing in a fast-paced environment. Applicants should bring at least five years of relevant experience, strong organizational and communication skills,

Qualifications

• Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
• Organization, time management, interpersonal, communication, and problem solving skills.

Responsibilities

• Coordinate schedules, meetings, appointments, and travel itineraries.
• Compile data from multiple sources to prepare reports.
• Assist in budget preparation and monitoring expenditures.
• Process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems with accurate records.

Skills

Computers & software proficiency

Clerical procedures

Customer service standards

Organization & time management

Interpersonal & communication skills

Problem solving

Education

High school diploma

Job description

The Medical College of Wisconsin, Inc. seeks an experienced administrative professional to manage routine and advanced clerical tasks in support of department operations. The role requires handling confidential information, coordinating schedules, travel, and meetings, and preparing reports.

You will assist with budget monitoring, payments, and filing in a fast-paced environment. Applicants should bring at least five years of relevant experience, strong organizational and communication skills,