Senior Administrative Specialist for Projects & Exec Support

The Medical College of Wisconsin, Inc.; United States; On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Healthcare coverage

Flexible Spending options

Paid vacation and holidays

Tuition reimbursement

Paid parental leave

Employee & Family Assistance Program

Job summary

The Medical College of Wisconsin, Inc. is seeking an experienced administrative professional to perform routine and advanced duties, leveraging policies and procedures.

Under general direction, you will coordinate projects, manage correspondence (including confidential material), schedule meetings, travel, and prepare reports while supervising clerical functions. Candidates typically have a high school diploma and at least five years of experience; proficiency with office software and strong

Qualifications

• High school diploma required.
• Minimum 5 years of administrative experience.
• Experience with budget preparation and financial processes a plus.

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence, including confidential information.
• Use complex computer applications to develop macros and templates.
• Proofread and format documents to ensure accuracy.
• Screen calls and visitors; resolve complex inquiries.
• Coordinate schedules, meetings, and travel itineraries.
• Prepare reports from multiple sources.
• Assist in budget preparation and monitor expenditures.
• Process payments, requisitions, and invoices.
• Distribute mail and organize filing systems.

Skills

Computers

Clerical procedures

Customer service

Collaboration

Information management

Organization

Time management

Interpersonal skills

Communication

Problem solving

Education

High school diploma

Job description

The Medical College of Wisconsin, Inc. is seeking an experienced administrative professional to perform routine and advanced duties, leveraging policies and procedures.

Under general direction, you will coordinate projects, manage correspondence (including confidential material), schedule meetings, travel, and prepare reports while supervising clerical functions. Candidates typically have a high school diploma and at least five years of experience; proficiency with office software and strong