Senior Administrative Assistant: Project Lead & Exec Support

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Tuition reimbursement

Employee assistance program

Job summary

The Medical College of Wisconsin in Milwaukee seeks an experienced administrative professional in the Center for Advancing Population Science to perform routine and advanced duties requiring strong knowledge of policies and procedures.

You will anticipate actions, coordinate projects, compose confidential correspondence, and use advanced software to develop macros and templates, while proofreading documents, managing schedules and travel, and preparing reports in a controlled environment.

Qualifications

• Minimum education is a high school diploma.
• 5 years of experience required; substitutions allowed on equivalent basis.

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence as needed, which may contain confidential information.
• Use complex functions of computer applications to develop macros and templates.
• Proofread and format documents to ensure accuracy.
• Screen telephone calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements.
• Compile data and information from multiple sources to prepare reports.
• Assist in budget preparation and monitoring expenditures.
• Process payment requests, requisitions, and invoices.
• Distribute mail and organize filing systems accurately maintaining records.

Education

High school diploma

Job description

The Medical College of Wisconsin in Milwaukee seeks an experienced administrative professional in the Center for Advancing Population Science to perform routine and advanced duties requiring strong knowledge of policies and procedures.

You will anticipate actions, coordinate projects, compose confidential correspondence, and use advanced software to develop macros and templates, while proofreading documents, managing schedules and travel, and preparing reports in a controlled environment.