Senior Administrative Specialist

Medical College of Wisconsin; Milwaukee (WI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Healthcare coverage

403B Retirement

Vacation and Holidays

Tuition Reimbursement

Parental Leave

Employee & Family Assistance Program

Pet Insurance

Onsite Fitness Facility

Discounts

Job summary

Medical College of Wisconsin in Milwaukee seeks an experienced administrative professional to support executive offices with routine and complex tasks, requiring meticulous organization and discretion.

You will manage calendars, coordinate travel, prepare reports, and assist with budgets while using advanced office software to create templates and automate processes.

Strong communication, problem solving, and the ability to handle confidential information are essential.

Qualifications

• High school diploma required.
• 5+ years of experience required.
• Ability to compose confidential correspondence and manage sensitive information.
• Strong organizational and time-management skills.
• Proficiency with office software and document formatting.

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose confidential correspondence as needed.
• Develop macros and templates using advanced office software.
• Proofread and format documents for accuracy.
• Screen calls and visitors to resolve complex inquiries.
• Coordinate schedules, meetings, and travel itineraries.
• Compile data from multiple sources to prepare reports.
• Assist in budget preparation and monitor expenditures.
• Process payments, requisitions, and invoices.
• Distribute mail and maintain filing systems.

Skills

Computers

Clerical procedures

Customer service

Collaboration

Information management

Macros

Education

High school diploma

Tools

Macros

Job description

Medical College of Wisconsin in Milwaukee seeks an experienced administrative professional to support executive offices with routine and complex tasks, requiring meticulous organization and discretion.

You will manage calendars, coordinate travel, prepare reports, and assist with budgets while using advanced office software to create templates and automate processes.

Strong communication, problem solving, and the ability to handle confidential information are essential.