Senior Administrative & Calendar Coordinator

The Medical College of Wisconsin, Inc.; United States; On-site; USD 45,000 - 65,000; Full time

Job summary

The Medical College of Wisconsin, Inc. (MCW) seeks an experienced administrative professional to perform routine and advanced duties with strong knowledge of policies and procedures.

You will manage complex calendars, travel, and executive support across multiple leaders and committees. Responsibilities include preparing agendas, materials, and minutes, composing confidential correspondence, monitoring budgets, and aiding onboarding.

Qualifications

• High school diploma required.
• Minimum 5 years of administrative experience.
• Appropriate experience may be substituted on an equivalent basis.
• FLSA Status: Non-Exempt.

Responsibilities

• Coordinate schedules, meetings, and travel for multiple faculty or leaders.
• Utilize Microsoft 365, Zoom, and Teams to manage calendars and distribute materials.
• Coordinate administrative support for departmental or institutional committees.
• Schedule meetings, prepare agendas, minutes, and materials, ensure follow-up.

Skills

Calendar management

Travel coordination

Communication

Meeting coordination

Education

High school diploma

Tools

Microsoft 365

Zoom

Teams

Macros

Job description

The Medical College of Wisconsin, Inc. (MCW) seeks an experienced administrative professional to perform routine and advanced duties with strong knowledge of policies and procedures.

You will manage complex calendars, travel, and executive support across multiple leaders and committees. Responsibilities include preparing agendas, materials, and minutes, composing confidential correspondence, monitoring budgets, and aiding onboarding.