Senior Administrative Assistant – On‑Site Healthcare Support

Anna Jaques Hospital; Boston (MA); Presencial; USD 30.000 - 40.000; Jornada completa

Descripción de la vacante

Beth Israel Lahey Health is seeking a detail-oriented administrative secretary to provide secretarial support to a department director. The role requires handling calls, scheduling, document prep, and maintaining records in a fast-paced, on-site environment.

Responsibilities include coordinating meetings, travel arrangements, and event logistics, with a strong emphasis on accuracy, customer service, and confidentiality. Minimum 3–5 years of relevant experience preferred.

Formación

• High School diploma or GED required.
• Associate's degree preferred.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications.

Responsabilidades

• Answers and screens telephone calls. Takes accurate messages or directs the call to the appropriate person.
• Greets and directs patients/families, visitors, and staff. Responds to requests in a timely manner and provides clear and accurate information within the scope of knowledge and authority.
• Types correspondence, forms, reports, manuscripts, or other materials with complex formatting; prepares documents with stylized formats using desktop publishing or graphics packages; proofreads and edits for grammar, punctuation, and spelling.
• Schedules appointments and meetings and maintains calendars; organizes conference calls, reserves meeting locations and equipment; prepares agendas and travel arrangements.
• Organizes and schedules conferences, seminars, or department-sponsored programs; coordinates location, registration, fees, agenda, refreshments, materials, and equipment.
• Maintains departmental files, enters information into databases/spreadsheets, prints/distributes periodic reports, and maintains reference library.
• Other duties as assigned by the department.

Conocimientos

Microsoft Office

Educación

High School diploma or GED

Associate's degree preferred

Descripción del empleo

Beth Israel Lahey Health is seeking a detail-oriented administrative secretary to provide secretarial support to a department director. The role requires handling calls, scheduling, document prep, and maintaining records in a fast-paced, on-site environment.

Responsibilities include coordinating meetings, travel arrangements, and event logistics, with a strong emphasis on accuracy, customer service, and confidentiality. Minimum 3–5 years of relevant experience preferred.