Executive & Administrative Support Specialist

Beth Israel Deaconess Medical Center, Inc.; Boston (MA); On-site; USD 31,000 - 42,000; Full time

Job summary

Beth Israel Lahey Health is seeking an Administrative Assistant to provide a wide range of secretarial and administrative support to division leadership. The role requires handling calendars, scheduling, meeting logistics, and travel arrangements for committees and leadership teams.

The position involves preparing complex documents, reports with graphics, and maintaining files/databases while interacting with diverse populations including patients, staff, and external partners.

Qualifications

• High school diploma or GED required.
• Associate degree preferred.
• Advanced skills with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Access).

Responsibilities

• Answers telephones, schedules appointments and maintains calendars.
• Organizes conference calls, plans meetings and prepares agendas and minutes.
• Assists in planning programs, seminars and events for the department.
• Maintains department files and databases and prepares reports from multiple sources.
• Prepares complex documents and reports with graphics and stylized formatting for presentations.

Skills

MS Office proficiency

Written communication

Customer service

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Access

Job description

Beth Israel Lahey Health is seeking an Administrative Assistant to provide a wide range of secretarial and administrative support to division leadership. The role requires handling calendars, scheduling, meeting logistics, and travel arrangements for committees and leadership teams.

The position involves preparing complex documents, reports with graphics, and maintaining files/databases while interacting with diverse populations including patients, staff, and external partners.