Senior Administrative Assistant to Director (On-Site)

Beth Israel Deaconess Medical Center, Inc.; Boston (MA); On-site; USD 30,000 - 40,000; Full time

Job summary

Beth Israel Lahey Health is seeking a detail-oriented administrative professional to support a department director on-site. You will manage calendars, coordinate meetings, handle travel arrangements, and prepare documents with complex formatting while maintaining lab supply inventory and processing orders using specialized software.

The role requires 3–5 years of related experience, a high school diploma (associate degree preferred), and advanced proficiency with Microsoft Office applications.

Qualifications

• High school diploma or GED required.
• Associate's degree preferred.
• 3–5 years of related work experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access) and other web-based applications.

Responsibilities

• Provides secretarial and administrative support to a director or department leadership.
• Maintains lab supply inventory and processes orders using WorkDay Financials and lab SCM software.
• Screens calls, greets visitors, and coordinates meetings and travel.
• Prepares documents with complex formatting and manages calendars and conference scheduling.

Skills

Microsoft Office

Education

Associate's degree preferred

Tools

WorkDay Financials

Job description

Beth Israel Lahey Health is seeking a detail-oriented administrative professional to support a department director on-site. You will manage calendars, coordinate meetings, handle travel arrangements, and prepare documents with complex formatting while maintaining lab supply inventory and processing orders using specialized software.

The role requires 3–5 years of related experience, a high school diploma (associate degree preferred), and advanced proficiency with Microsoft Office applications.