Senior Administrative Assistant — Leadership Calendar & Ops

Hugh Chatham Health; Cudahy (WI); On-site; USD 55,000 - 83,000; Full time

Benefits offered by this job

Paid Time Off

Healthcare benefits

Retirement plans

Educational Assistance

Job summary

Advocate Health is seeking an Administrative Assistant II in Wisconsin to provide complex confidential administrative support for leadership. The role covers reception, scheduling, document preparation, filing, and research support, ensuring workflow is efficient and discreet.

You will relieve leadership of administrative details, manage competing priorities, and communicate effectively with multiple stakeholders in a fast-paced health system environment.

Qualifications

• Proven ability to manage time and priorities.
• Maintain a high degree of confidentiality.
• Prioritize workflow and improve efficiency and accuracy.
• Initiative to develop correspondence and solve office issues.
• Communicate clearly with leadership and customers.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).

Responsibilities

• Schedule, maintain, and prioritize a calendar of appointments, meetings, and travel.
• Answer, screen, and direct calls; greet visitors and provide information.
• Draft and format documents, memos, and reports with accuracy.
• Create and distribute reports and presentations as needed.
• Maintain filing systems and confidential records.
• Coordinate special projects and manage office equipment and supplies.

Skills

Time management

Confidentiality

Office communication

Problem solving

multitasking

Microsoft Office

Education

High School Graduate

Tools

Microsoft Office

Job description

Advocate Health is seeking an Administrative Assistant II in Wisconsin to provide complex confidential administrative support for leadership. The role covers reception, scheduling, document preparation, filing, and research support, ensuring workflow is efficient and discreet.

You will relieve leadership of administrative details, manage competing priorities, and communicate effectively with multiple stakeholders in a fast-paced health system environment.