Executive Admin Assistant to Leaders: Scheduling, Events, Travel

Advocate Health Care; Oak Lawn (IL); On-site; USD 43,000 - 60,000; Full time

Job summary

Advocate Health Care in Oak Lawn, IL is seeking an experienced Administrative Assistant to support multiple executive leaders with complex calendar management, meetings, site visits, and event planning.

Candidates should have at least 3 years of experience, strong Microsoft Office 365 skills, and a high school diploma. This role requires discretion, excellent communication, and the ability to handle confidential information.

Qualifications

• 3+ years' experience as an Administrative Assistant supporting executive level.
• Experience supporting multiple leaders (Director and above).
• Solid Microsoft Office 365 skills.

Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including agenda preparation and site selection.
• Answers, screens, and initiates phone calls; greets visitors and provides information.
• Resolves problems using policies and procedures.
• Performs complex word processing and document creation with minimal guidance.
• Compiles reports, graphics, and data; creates reports to support needs.
• Maintains filing systems and confidential records.
• Opens and prioritizes mail; initiates return correspondence.
• Conducts independent research and analyses to support administrative needs.
• Operates and maintains office equipment; may order supplies.
• Coordinates administrative details of special projects.
• May train other administrative staff.

Skills

Time management

Confidentiality

Initiative

Communication

Microsoft Office knowledge

Education

High School Diploma

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Advocate Health Care in Oak Lawn, IL is seeking an experienced Administrative Assistant to support multiple executive leaders with complex calendar management, meetings, site visits, and event planning.

Candidates should have at least 3 years of experience, strong Microsoft Office 365 skills, and a high school diploma. This role requires discretion, excellent communication, and the ability to handle confidential information.