Administrative Assistant II: Exec Calendar & Ops

Advocate Health; South Milwaukee (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Advocate Health is seeking an Administrative Assistant II to support busy leadership onsite. The role focuses on complex, confidential administrative tasks, calendar planning, and document preparation to ensure smooth leadership operations.

The ideal candidate has 5 years of experience providing dedicated administrative support, strong time management, and proficiency with Microsoft Office. This onsite position emphasizes discretion, organization, and effective communication with executives and

Qualifications

• Demonstrated ability to manage time and priorities.
• Maintains a high level of confidentiality in handling information.
• Prioritizes workflow and makes decisions to improve efficiency, accuracy, and productivity.
• Takes initiative to develop correspondence and independently solve office issues.
• Communicates effectively with diverse individuals and leadership, in writing and verbally.
• Proficient in Microsoft Office (Excel, PowerPoint, Word) or similar.
• Able to create and compile simple to complex documents, reports, graphs, and presentations.
• Manages data systematically and accurately.
• Demonstrates strong organizational ability and attention to detail.

Responsibilities

• Schedules, maintains, and prioritizes a calendar of appointments, meetings, and travel.
• Answers calls, greets visitors, and provides information; resolves operational inquiries.
• Performs word processing, drafts memos and documents, formats for consistency.
• Creates and distributes reports and graphics to support needs.
• Presents administrative materials and reports to groups when needed.
• Maintains filing systems and confidential records.
• Opens and prioritizes mail and documents; handles routine correspondence.
• Conducts independent research to support administrative needs.
• Coordinates special projects and orders office supplies as needed.
• Supports and assists other clerical staff as a resource.

Skills

Time management

Confidentiality

Workflow prioritization

Initiative & problem solving

Communication (written & verbal)

Microsoft Office

Documentation & reporting

Data management

Organization & attention to detail

Education

High School Graduate

Tools

Microsoft Office

Job description

Advocate Health is seeking an Administrative Assistant II to support busy leadership onsite. The role focuses on complex, confidential administrative tasks, calendar planning, and document preparation to ensure smooth leadership operations.

The ideal candidate has 5 years of experience providing dedicated administrative support, strong time management, and proficiency with Microsoft Office. This onsite position emphasizes discretion, organization, and effective communication with executives and