Ambulatory Admin Assistant — Flexible Start Times

Hugh Chatham Health; Milwaukee (WI); On-site; USD 29,000 - 43,000; Part time

Job summary

Advocate Health is seeking a part‑time Administrative Assistant in Milwaukee to greet patients, collect co‑payments, schedule appointments, and coordinate travel and meetings. This role supports the Ambulatory Services department with data entry and basic reporting while interacting with multiple care teams.

The position requires high school graduation and about 1 year of scheduling or clerical experience. Proficiency in Microsoft Office and strong communication skills are essential for success

Qualifications

• Ability to multi‑task, route calls, greet patients, and maintain a schedule of appointments/meetings.
• Proficient in Microsoft Office (Excel, PowerPoint, Access and Word) or similar products, including maintaining, tracking, and entering data in a database and/or spreadsheet software.
• Strong organizational skills and attention to detail.

Responsibilities

• Greet patients and visitors, collect insurance co‑payments, and respond to routine information requests.
• Schedule and manage calendar of appointments, meetings, and travel; coordinate related administrative aspects.
• Enter patient information into the system and coordinate appointments with other areas or physician offices as needed.
• Answer calls, triage clinical questions, and resolve issues as appropriate.
• Assemble and release patient medical records in coordination with Medical Records.

Skills

Multi-tasking

Microsoft Office

Organizational skills

Communication

Office equipment use

Education

High School diploma

Tools

Microsoft Office Suite

Job description

Advocate Health is seeking a part‑time Administrative Assistant in Milwaukee to greet patients, collect co‑payments, schedule appointments, and coordinate travel and meetings. This role supports the Ambulatory Services department with data entry and basic reporting while interacting with multiple care teams.

The position requires high school graduation and about 1 year of scheduling or clerical experience. Proficiency in Microsoft Office and strong communication skills are essential for success