Senior Administrative Assistant II, Ambulatory Operations

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

The University of Texas Southwestern Medical Center is seeking a Sr Administrative Assistant II in Ambulatory Operations to support Directors, manage reports, purchasing and personnel transactions, and ensure efficient office operations.

Responsibilities include coordinating departmental activities, organizing records, schedules, and communications; interacts with other departments to keep workflows smooth, and provides reliable administrative support in a fast-paced clinical environment.

Qualifications

• High School Graduate or equivalent.
• 4 years related work experience or higher education in lieu of experience may be considered.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Skills

Administrative support

Vendor coordination

Budget reports

Record keeping

Education

High School Graduate or equivalent

Job description

The University of Texas Southwestern Medical Center is seeking a Sr Administrative Assistant II in Ambulatory Operations to support Directors, manage reports, purchasing and personnel transactions, and ensure efficient office operations.

Responsibilities include coordinating departmental activities, organizing records, schedules, and communications; interacts with other departments to keep workflows smooth, and provides reliable administrative support in a fast-paced clinical environment.