Senior Administrative Assistant II - Urology Admin & Ops

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

UT Southwestern Medical Center in Dallas is seeking a Senior Administrative Assistant II in the Department of Urology to provide comprehensive administrative support. The role includes managing maintenance contracts for critical clinical equipment, coordinating repair and service requests, tracking CLIA renewals, and serving as the primary purchasing liaison for equipment, medications, and supplies.

The position requires strong organizational, communication, and analytical skills, and the

Qualifications

• High School graduate or equivalent required.
• 4 years of related work experience required, or higher education in lieu of experience.

Responsibilities

• Provides moderately complex administrative support for a department.
• Prepares, maintains and posts records, reports and budget information.
• Directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work and cover the office receptionist as needed.
• Schedules meetings, travel, conferences and department activities for team members.
• Creates and processes documents according to established procedures.
• Organizes office procedures for efficient operation.
• Acts as liaison with other departments and agencies.
• Processes personnel and purchasing transactions following policies.
• Determines work priorities and monitors deadlines.
• Ensures proper document retention.

Education

High School Graduate or equivalent

Tools

Microsoft 365 (Docs/Sheets/Slides)

Job description

UT Southwestern Medical Center in Dallas is seeking a Senior Administrative Assistant II in the Department of Urology to provide comprehensive administrative support. The role includes managing maintenance contracts for critical clinical equipment, coordinating repair and service requests, tracking CLIA renewals, and serving as the primary purchasing liaison for equipment, medications, and supplies.

The position requires strong organizational, communication, and analytical skills, and the