Senior Admin Assistant II – Pediatric Hospital Medicine

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

TRS Retirement Programs

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

The University of Texas Southwestern Medical Center is seeking a Sr Administrative Assistant II for Pediatric Hospital Medicine in Dallas, TX. You will handle calendar management, coordinate meetings, and support scheduling, budgeting, and routine administrative tasks in a fast-paced clinical environment.

You will maintain provider schedules, assist with financial records, and act as a liaison across departments while ensuring accuracy and timely completion of work.

Qualifications

• Experience providing calendar management and meeting coordination.
• Knowledge of accounting and financial administration basics.
• Ability to maintain accurate records and reports.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Skills

Calendar management

Scheduling

Budget tracking

Administrative support

Education

High School Diploma or equivalent

Tools

QGenda scheduling system

Job description

The University of Texas Southwestern Medical Center is seeking a Sr Administrative Assistant II for Pediatric Hospital Medicine in Dallas, TX. You will handle calendar management, coordinate meetings, and support scheduling, budgeting, and routine administrative tasks in a fast-paced clinical environment.

You will maintain provider schedules, assist with financial records, and act as a liaison across departments while ensuring accuracy and timely completion of work.