Senior Administrative & Operations Liaison

UT Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement Programs

Paid Parental Leave

Wellness programs

Tuition Reimbursement

PSLF Qualified Employer

Job summary

UT Southwestern Medical Center is seeking a Senior Administrative Assistant II in the Department of Urology in Dallas, TX. You will provide comprehensive administrative support, manage maintenance contracts for clinical equipment, coordinate repairs, track CLIA renewals, and serve as the primary purchasing liaison for equipment, medications, and essential supplies.

The role requires strong organization, communication, and analytical skills, with the ability to handle multiple priorities in a

Qualifications

• Provides moderately complex administrative support within a department.
• Demonstrates organizational, communication, and analytical skills.
• Handles calendars, travel, expenses, and procurement tasks.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work and cover receptionist duties.
• Schedules and organizes meetings, travel, conferences and department activities.
• Generates documents and maintains office procedures.
• Acts as liaison with other departments.
• Manages personnel and purchasing transactions per policy.
• Determines work priorities and tracks deadlines.
• Ensures document retention per guidelines.
• Performs other duties as assigned.

Skills

Administrative skills

Calendar management

Travel coordination

Budget reporting

Vendor management

Office coordination

Education

High School Diploma or Equivalent

Tools

Microsoft 365

Job description

UT Southwestern Medical Center is seeking a Senior Administrative Assistant II in the Department of Urology in Dallas, TX. You will provide comprehensive administrative support, manage maintenance contracts for clinical equipment, coordinate repairs, track CLIA renewals, and serve as the primary purchasing liaison for equipment, medications, and essential supplies.

The role requires strong organization, communication, and analytical skills, with the ability to handle multiple priorities in a