Senior Administrative Assistant — Faculty Operations

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off

Retirement programs

Tuition Reimbursement

Parental Leave

Wellness programs

Public Service Loan Forgiveness

Job summary

University of Texas Southwestern Medical Center is seeking a Senior Administrative Assistant II to provide advanced administrative support for a faculty department in a fast-paced academic healthcare environment.

The role focuses on managing complex calendars, coordinating travel and expense reimbursements, handling meetings and conferences, budgeting support, and liaison tasks to ensure smooth division operations.

Qualifications

• Education: High School Graduate or equivalent.
• Experience: 4 years related work experience or higher education in lieu of experience.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work and fill in for the office receptionist as needed.
• Schedules and organizes meetings, travel, conferences and department activities.
• Composes and processes repetitive and non-repetitive documents per procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes personnel and purchasing transactions following policies.
• Determines work priorities and monitors deadlines.
• Ensures document retention processes are followed.

Skills

Advanced administrative support

Calendar management

Travel coordination

Education

High School Graduate or equivalent

Job description

University of Texas Southwestern Medical Center is seeking a Senior Administrative Assistant II to provide advanced administrative support for a faculty department in a fast-paced academic healthcare environment.

The role focuses on managing complex calendars, coordinating travel and expense reimbursements, handling meetings and conferences, budgeting support, and liaison tasks to ensure smooth division operations.