Senior Admin Assistant - Nursing Administration & Care Coordination

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Healthcare benefits

Paid Time Off (PTO)

Retirement programs

Paid parental leave

Tuition reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center in Dallas seeks a Sr Administration Assistant II to support Nursing Administration Care Coordination. You will manage calendars, coordinate meetings, handle invoices, and maintain departmental records with discretion and professionalism.

This role requires strong organizational skills, the ability to adapt to shifting priorities, and collaboration across teams to ensure timely, accurate administrative operations and reporting.

Qualifications

• Experience providing administrative support to directors and executives.
• Strong organizational and calendar management skills.
• Ability to process invoices and reimbursements.
• Excellent communication and collaboration across teams.
• Ability to maintain confidential information.

Responsibilities

• Provide moderately complex administrative support to the department.
• Manage records, reports, budgets, and routine financial tasks.
• Prepare charts, graphs, and statistical reports.
• Schedule meetings, travel, conferences, and department activities.
• Coordinate with other departments and act as liaison.
• Ensure document retention and compliance with policies.
• Determine priorities and monitor deadlines.
• Oversee office procedures for efficient operation.

Skills

Calendar management

Meeting coordination

Budget tracking

Vendor selection

Executive support

Education

High School Diploma or equivalent

Tools

Microsoft Office

Budgeting software

Travel/expense systems

Job description

UT Southwestern Medical Center in Dallas seeks a Sr Administration Assistant II to support Nursing Administration Care Coordination. You will manage calendars, coordinate meetings, handle invoices, and maintain departmental records with discretion and professionalism.

This role requires strong organizational skills, the ability to adapt to shifting priorities, and collaboration across teams to ensure timely, accurate administrative operations and reporting.