Strategic Administrative Assistant—Operations & Reports

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

UT Southwestern Medical Center in Dallas seeks an administrative professional to support a department under direction, coordinating departmental activities, managing reports and records, and processing purchasing and personnel transactions. You will help ensure efficient office operations, schedule meetings and travel, and organize department activities.

The role requires providing moderately complex administrative support, preparing charts and reports, and acting as a liaison with other

Qualifications

• Education: High School Graduate or equivalent.
• Experience: 4 years related work experience or may consider higher completed education in lieu of experience.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Job description

UT Southwestern Medical Center in Dallas seeks an administrative professional to support a department under direction, coordinating departmental activities, managing reports and records, and processing purchasing and personnel transactions. You will help ensure efficient office operations, schedule meetings and travel, and organize department activities.

The role requires providing moderately complex administrative support, preparing charts and reports, and acting as a liaison with other