Senior Administrative Assistant – Executive Support & Operations

AppleOne Employment Services; Irvine (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Major medical insurance

Dental insurance

Vision insurance

401k

Sick pay

Job summary

AppleOne Employment Services in Irvine, CA seeks a Senior Administrative Assistant to support executives, coordinate office operations, and keep priorities organized in a fast-paced setting. This temp-to-hire role emphasizes calendar management, document preparation, and handling confidential information with discretion.

The ideal candidate has 3–5 years of administrative experience, strong MS Office skills, and excellent written and verbal communication.

Qualifications

• 3 to 5 years of administrative, executive support, or office support experience.
• Proficiency with Microsoft Word, Excel, Outlook, and general office software.
• Strong written and verbal communication skills.
• Excellent organization, time management, coordination, and follow-through.
• Ability to multitask, prioritize deadlines, and work accurately in a fast-paced environment.
• Professional demeanor with the ability to interact effectively with executives, team members, visitors, and outside contacts.

Responsibilities

• Provide high-level administrative support, including calendar management, meeting coordination, travel arrangements, and communication support.
• Prepare invoices, reports, memos, letters, financial statements, presentations, and other business documents using Microsoft Office tools.
• Answer and direct phone calls, greet visitors, manage correspondence, and ensure professional communication across departments.
• Conduct research, compile data, prepare meeting materials, and record accurate meeting minutes when needed.
• Maintain records, file and retrieve corporate documents, order office supplies, and support general office operations.
• Handle confidential information with professionalism, discretion, and strong attention to detail.

Skills

Calendar management

Meeting coordination

Travel arrangements

Microsoft Office

Communication skills

Discretion with confidential info

Multitasking

Document preparation

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

AppleOne Employment Services in Irvine, CA seeks a Senior Administrative Assistant to support executives, coordinate office operations, and keep priorities organized in a fast-paced setting. This temp-to-hire role emphasizes calendar management, document preparation, and handling confidential information with discretion.

The ideal candidate has 3–5 years of administrative experience, strong MS Office skills, and excellent written and verbal communication.