Senior Executive Assistant to Leader (Onsite)

Providence; Irvine (CA); On-site; USD 48,000 - 75,000; Full time

Job summary

Providence Irvine is seeking an experienced administrative assistant to provide confidential, high-level support to a system executive, onsite in Irvine. The role focuses on managing calendars, correspondence, and complex scheduling while handling a variety of logistical tasks.

You will engage with Providence leadership and health-system stakeholders, coordinate meetings and agendas, drive follow-up, and contribute to strategic projects from initiation to completion.

Qualifications

• Bachelor’s degree or 4 years of related experience.
• At least 5 years supporting a senior executive.
• Ability to manage priorities and schedules proactively.
• Proficient in Microsoft Office.

Responsibilities

• Provide ongoing administrative, planning and executive support for a system executive.
• Manage calendars, correspondence, meeting and agenda preparation, and logistics.
• Coordinate with Providence leadership and health system stakeholders; represent supervisor professionally.
• Support special projects from initiation through completion.

Skills

Executive support

Calendar management

Meeting coordination

Prioritization

Education

Bachelor’s Degree in English, Liberal Arts, or related subject or 4 years of experience

5 years of experience as an administrative assistant for a senior executive

Tools

Microsoft Office

Job description

Providence Irvine is seeking an experienced administrative assistant to provide confidential, high-level support to a system executive, onsite in Irvine. The role focuses on managing calendars, correspondence, and complex scheduling while handling a variety of logistical tasks.

You will engage with Providence leadership and health-system stakeholders, coordinate meetings and agendas, drive follow-up, and contribute to strategic projects from initiation to completion.