Senior Administrative Assistant

AppleOne Employment Services; Irvine (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Major medical insurance

Dental insurance

Vision insurance

401k

Sick pay

Job summary

AppleOne Employment Services in Irvine, CA seeks a Senior Administrative Assistant to support executives, coordinate office operations, and keep priorities organized in a fast-paced setting. This temp-to-hire role emphasizes calendar management, document preparation, and handling confidential information with discretion.

The ideal candidate has 3–5 years of administrative experience, strong MS Office skills, and excellent written and verbal communication.

Qualifications

• 3 to 5 years of administrative, executive support, or office support experience.
• Proficiency with Microsoft Word, Excel, Outlook, and general office software.
• Strong written and verbal communication skills.
• Excellent organization, time management, coordination, and follow-through.
• Ability to multitask, prioritize deadlines, and work accurately in a fast-paced environment.
• Professional demeanor with the ability to interact effectively with executives, team members, visitors, and outside contacts.

Responsibilities

• Provide high-level administrative support, including calendar management, meeting coordination, travel arrangements, and communication support.
• Prepare invoices, reports, memos, letters, financial statements, presentations, and other business documents using Microsoft Office tools.
• Answer and direct phone calls, greet visitors, manage correspondence, and ensure professional communication across departments.
• Conduct research, compile data, prepare meeting materials, and record accurate meeting minutes when needed.
• Maintain records, file and retrieve corporate documents, order office supplies, and support general office operations.
• Handle confidential information with professionalism, discretion, and strong attention to detail.

Skills

Calendar management

Meeting coordination

Travel arrangements

Microsoft Office

Communication skills

Discretion with confidential info

Multitasking

Document preparation

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Job Summary

A Senior Administrative Assistant opportunity is available in Irvine, CA for an experienced administrative professional who enjoys supporting executives, coordinating office operations, and keeping business priorities organized and on track. This temp-to-hire role is ideal for someone who is detail-oriented, proactive, and confident managing schedules, communications, documents, and confidential information in a fast-paced professional environment. The Senior Administrative Assistant will play an important role in supporting leadership, improving workflow efficiency, and serving as a reliable point of contact for internal teams, visitors, and external stakeholders. This is a strong opportunity for a candidate seeking long-term potential, a collaborative office setting, and the chance to contribute to a well-organized and supportive administrative team.

Key Responsibilities

• Provide high-level administrative support, including calendar management, meeting coordination, travel arrangements, and communication support.
• Prepare invoices, reports, memos, letters, financial statements, presentations, and other business documents using Microsoft Office tools.
• Answer and direct phone calls, greet visitors, manage correspondence, and ensure professional communication across departments.
• Conduct research, compile data, prepare meeting materials, and record accurate meeting minutes when needed.
• Maintain records, file and retrieve corporate documents, order office supplies, and support general office operations.
• Handle confidential information with professionalism, discretion, and strong attention to detail.

Compensation and Benefits

• Salary range: $50,000 to $60,000 per year.
• Job type: Temp-to-hire.
• Location: Irvine, CA.
• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Manage executive and departmental schedules, meetings, communications, and administrative priorities.
• Prepare professional business documents, reports, invoices, correspondence, and presentation materials.
• Maintain records, coordinate office operations, and support workflow efficiency.
• Communicate with internal and external stakeholders while handling confidential information appropriately.
• 3 to 5 years of administrative, executive support, or office support experience.
• Proficiency with Microsoft Word, Excel, Outlook, and general office software.
• Strong written and verbal communication skills.
• Excellent organization, time management, coordination, and follow-through.
• Ability to multitask, prioritize competing deadlines, and work accurately in a fast-paced environment.
• Strong active listening, reading comprehension, service orientation, and professional judgment.
• Ability to monitor tasks, identify issues, and take initiative to improve administrative processes.
• Professional demeanor with the ability to interact effectively with executives, team members, visitors, and outside contacts.

Preferred Qualifications

• Experience supporting executives, committees, or senior-level department leaders.
• Experience preparing financial statements, invoices, reports, or meeting materials.
• Basic bookkeeping or records management experience.
• Ability to mentor or assist junior administrative staff when needed.
• Bilingual Spanish.

Equal Opportunity Employer / Disabled / Protected Veterans

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The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.