Nonprofit Executive Assistant – Part-Time, Irvine

AppleOne Employment Services; Irvine (CA); On-site; USD 31,000 - 44,000; Part time

Job summary

AppleOne partnered with a nonprofit in Irvine to recruit an organized Executive Assistant for part-time executive support to the CEO and leadership team. The role focuses on calendar management, board administration, donor stewardship, and cross-functional coordination in a mission-driven environment.

The position is temp-to-hire, offering 25–30 hours weekly initially, with potential extension up to 38 hours after 90 days or upon hire. Strong discretion and professionalism are essential.

Qualifications

• 3+ years of administrative or executive support experience.
• Experience supporting CEO and leadership teams preferred.
• Experience with board administration and minutes is a plus.

Responsibilities

• Provide direct administrative support to the CEO and leadership team, including calendar management and travel coordination.
• Coordinate board and committee meetings, agendas, packets, minutes, and records.
• Support donor stewardship and development activities, including event coordination.
• Provide HR support such as onboarding logistics, invoicing support, and expense reimbursements.
• Facilitate internal communications and cross-functional collaboration to keep leadership aligned.

Skills

Executive support

Calendar management

Meetings coordination

Cross-functional teamwork

Discretion & confidentiality

Written/verbal communication

Donor stewardship

Project coordination

HR coordination

Education

Bachelor’s degree or equivalent

Tools

SharePoint

Job description

AppleOne partnered with a nonprofit in Irvine to recruit an organized Executive Assistant for part-time executive support to the CEO and leadership team. The role focuses on calendar management, board administration, donor stewardship, and cross-functional coordination in a mission-driven environment.

The position is temp-to-hire, offering 25–30 hours weekly initially, with potential extension up to 38 hours after 90 days or upon hire. Strong discretion and professionalism are essential.