Senior Executive Admin & Projects Coordinator

Irvine; Irvine (CA); On-site; USD 49,000 - 61,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health benefits

Job summary

Irvine Company Apartment Communities is seeking a Senior Administrative Assistant in Irvine, CA to provide executive-level support. The role handles calendars, contracts, payments, and interdepartmental communications within a dynamic office environment.

Responsibilities include coordinating travel, expense reports, onboarding, event planning, document management, and vendor relations, with opportunities to drive process improvements and audits. Competitive benefits are offered.

Qualifications

• 2+ years of relevant administrative experience.
• Strong organizational and communication skills.
• Proficiency in Google Workspace and Microsoft Office.

Responsibilities

• Submit check request payments and contract requests for New Development projects, ensuring accurate coding and timely approvals.
• Provide administrative support to executives including calendar management and meeting coordination.
• Coordinate travel arrangements and monthly expense reports.
• Plan and manage logistics for departmental and divisional events and onboarding of new hires.
• Administer the department's document management system and coordinate with vendors.
• Prepare agendas, presentations, memos, meeting minutes and signature routing.
• Oversee day-to-day department operations including invoices and office supplies.

Education

Bachelor's Degree (or equivalent experience)

Tools

Google Workspace

Microsoft Office

Job description

Irvine Company Apartment Communities is seeking a Senior Administrative Assistant in Irvine, CA to provide executive-level support. The role handles calendars, contracts, payments, and interdepartmental communications within a dynamic office environment.

Responsibilities include coordinating travel, expense reports, onboarding, event planning, document management, and vendor relations, with opportunities to drive process improvements and audits. Competitive benefits are offered.