Senior Administrative Assistant - Executive & Events

Penn State University; University Park (TX); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Penn State University in University Park, PA, is seeking an Administrative Assistant to support the Office of the Vice Provost and Dean. You will provide executive and office assistance, coordinate calendars, meetings, travel, and communications, and help manage financial transactions and confidential records.

This Senior Support level position offers a varied portfolio, including student-facing service, events, and special projects.

Qualifications

• Associate degree required.
• 4+ years of relevant experience or equivalent mix of education/experience.
• Confidential information handling and background checks will be required.

Responsibilities

• Keep the office running smoothly: plan, organize, and coordinate daily activities and administrative processes.
• Greet visitors and direct inquiries to appropriate resources.
• Coordinate calendars, meetings, and travel for the Dean, Associate Deans, and staff.
• Prepare materials, agendas, minutes, and reception setup for meetings.
• Compose and distribute professional internal and external communications.
• Collect, organize, analyze data for reports, contracts, and proposals.
• Process financial transactions and maintain accurate records.
• Support graduate students and ensure compliance with university policies.
• Maintain organized records, databases, and confidential files.
• Assist with events and programs (e.g., Commencement, Graduate Exhibition).
• Handle non-routine duties with discretion and proxy responsibilities.

Skills

Microsoft Office

Calendar management

Customer service

Written and verbal communication

Discretion with confidential info

Education

Associate Degree

Job description

Penn State University in University Park, PA, is seeking an Administrative Assistant to support the Office of the Vice Provost and Dean. You will provide executive and office assistance, coordinate calendars, meetings, travel, and communications, and help manage financial transactions and confidential records.

This Senior Support level position offers a varied portfolio, including student-facing service, events, and special projects.