Executive Administrative Assistant to VP, External Relations

Penn State University; University Park (IL); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations. The role involves confidential, multi‑project administrative work and assisting with communications and events on campus.

The successful candidate will report to the Executive Assistant and work closely with Division staff and partners, requiring strong organizational and interpersonal skills and the ability to work independently or as part of

Qualifications

• Experience in a fast-paced confidential environment.
• Exemplary interpersonal and communication skills.
• Ability to create and maintain an inclusive environment for students and colleagues.
• Strong analytical and organizational skills.
• Ability to manage multiple projects and meet deadlines.
• Excellent communication and interpersonal skills.
• Self-motivate and work independently or as part of a team.
• Commitment to professional development and learning.

Responsibilities

• Support the Chief of Staff and Associate Vice President for External Relations.
• Support the Vice President as needed.
• Articulate Penn State’s needs, ambitions, and values through communications.
• Perform ad hoc administrative work including HR reporting, Division Quarterlies, and New Employee Orientations.
• Review and process expense reports and payables.
• Coordinate event logistics.
• Organize and manage important documents and records.
• Be the first point of contact for visitors to the Office of the Vice President.
• Coordinate itineraries of visitors on campus.

Skills

Confidential environment

Interpersonal skills

Analytical skills

Organizational skills

Time management

Communication

Independent work

Team collaboration

Education

Associate Degree

GED or HS diploma

Job description

Penn State University is seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations. The role involves confidential, multi‑project administrative work and assisting with communications and events on campus.

The successful candidate will report to the Executive Assistant and work closely with Division staff and partners, requiring strong organizational and interpersonal skills and the ability to work independently or as part of