Hybrid Administrative Assistant — Dean’s Office & Events

Penn State University; University Park (TX); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Penn State University in University Park seeks an Administrative Assistant at the Intermediate Support level to provide day-to-day administrative and operational support for the dean's office. Responsibilities include greeting visitors, preparing documents, scheduling meetings, coordinating calendars, and handling confidential information.

Typical duties involve supporting hiring for wage payroll staff, assisting college committees, managing elections, coordinating awards, and assisting with

Qualifications

• Strong organizational skills and attention to detail.
• Ability to adapt to changing priorities and growth.
• Ability to work collaboratively while handling independent tasks.
• Ability to handle confidential information professionally.

Responsibilities

• Coordinate hiring process for wage payroll employees, ensuring onboarding and timelines are completed.
• Support college committees with scheduling, agendas, notes, and action tracking.
• Manage elections for faculty committees, overseeing nominations and communicating results.

Skills

Organizational skills

Adaptability

Teamwork

Interpersonal skills

MS Office

Education

GED or HS

Tools

Smartsheet

SharePoint

Job description

Penn State University in University Park seeks an Administrative Assistant at the Intermediate Support level to provide day-to-day administrative and operational support for the dean's office. Responsibilities include greeting visitors, preparing documents, scheduling meetings, coordinating calendars, and handling confidential information.

Typical duties involve supporting hiring for wage payroll staff, assisting college committees, managing elections, coordinating awards, and assisting with