Executive Admin Assistant to VP, External Relations

The Pennsylvania State University; Ferguson Township (PA); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

Tuition discount 75%

Comprehensive retirement plans

Paid time off

Job summary

The Pennsylvania State University is seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations at University Park, PA. You will assist senior leaders, coordinate communications, HR reporting, and manage records with a service-oriented approach.

The role emphasizes confidentiality, collaboration, and high attention to detail, with opportunities for professional development and mentoring within a large university system.

Qualifications

• Experience in fast-paced, confidential environments.
• Strong interpersonal and written/verbal communication.
• Ability to organize, prioritize and manage multiple tasks.
• Commitment to professional development and mentoring.

Responsibilities

• Support the Chief of Staff and AVP for External Relations.
• Support the VP as needed and coordinate communications.
• Prepare monthly HR reports and division-facing documents.
• Review and process expense reports and payables.
• Coordinate event logistics as required.
• Organize and manage important documents and records.
• Be the first point of contact for visitors to the VP Office.
• Coordinate itineraries for campus visitors.

Skills

Confidential environment experience

Interpersonal & communication

Analytical & organizational

Multi-project management

Independent & team work

Professional development mindset

Education

Associate Degree

GED/HS diploma

Job description

The Pennsylvania State University is seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations at University Park, PA. You will assist senior leaders, coordinate communications, HR reporting, and manage records with a service-oriented approach.

The role emphasizes confidentiality, collaboration, and high attention to detail, with opportunities for professional development and mentoring within a large university system.