On-Site Administrative Assistant - Events & Front Desk

Penn State University; Northern (KY); Hybrid; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an Administrative Assistant to support three departments on the University Park campus. You will greet and assist students, faculty and visitors, manage schedules, assist with events and travel, and handle office operations.

The role requires strong organizational, communication, and teamwork skills in a busy academic setting. On-site, Monday–Friday, with opportunities to contribute across departments and collaborate with administrative staff.

Qualifications

• GED or HS diploma required.
• At least 2+ years of administrative/office support experience.
• Excellent organizational, written and verbal communication skills.
• Familiarity with university systems and Microsoft 365 tools.

Responsibilities

• Greet and assist faculty, staff, students, and visitors in person, by phone, email, and Teams.
• Help with events: travel and lodging, itineraries, correspondence.
• Manage office supplies, copiers, textbook orders, and purchases.
• Submit and track facilities work orders through Maximo.
• Sort/deliver mail and packages; maintain calendars and directories.
• Assist with website updates and social media content; budget reconciliation.

Skills

Organizational skills

Verbal communication

Written communication

Multitasking

Customer service

Attention to detail

Education

GED or HS diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Maximo

Job description

Penn State University is seeking an Administrative Assistant to support three departments on the University Park campus. You will greet and assist students, faculty and visitors, manage schedules, assist with events and travel, and handle office operations.

The role requires strong organizational, communication, and teamwork skills in a busy academic setting. On-site, Monday–Friday, with opportunities to contribute across departments and collaborate with administrative staff.