Executive Administrative Assistant, Dean's Office

The Pennsylvania State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Job summary

The Pennsylvania State University in University Park, PA is seeking an Administrative Assistant at the Intermediate Support level to provide day-to-day administrative and operational support for the dean’s office. Responsibilities include greeting visitors, preparing documents, scheduling meetings, and managing office needs with confidentiality.

Successful candidates will have strong organizational skills, the ability to adapt to changing priorities, and advanced MS Office skills.

Qualifications

• GED or HS diploma with 2+ years of relevant experience.
• Relevant education accepted in lieu of experience.

Responsibilities

• Coordinate the hiring process for wage payroll employees with onboarding steps and timelines.
• Provide administrative support to committees, including scheduling meetings and preparing materials.
• Manage college elections and communicate outcomes to faculty leadership.
• Oversee nomination packets and awards events in collaboration with Events team.
• Plan and execute dean's office sponsored events and support other events as needed.
• Handle travel, reimbursements, purchasing and budget-related processes for the dean’s office.

Skills

Administrative support

Scheduling

Communication

MS Office

Education

High School Diploma or GED

Tools

Smartsheet

SharePoint

MS Office (Word/Excel/Outlook)

Job description

The Pennsylvania State University in University Park, PA is seeking an Administrative Assistant at the Intermediate Support level to provide day-to-day administrative and operational support for the dean’s office. Responsibilities include greeting visitors, preparing documents, scheduling meetings, and managing office needs with confidentiality.

Successful candidates will have strong organizational skills, the ability to adapt to changing priorities, and advanced MS Office skills.