Senior Administrative Assistant – Development & Alumni

Pennsylvania State University; State College (Centre County); On-site; USD 41,000 - 65,000; Full time

Job summary

Penn State University Park is seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations. The role reports to the Executive Assistant and collaborates with division staff to maintain smooth operations and professional communications.

The successful candidate will perform ad hoc admin work, expense processing, event coordination, and records management, while maintaining a visitor-friendly front of office presence in a

Qualifications

• Associate degree required with 4+ years of relevant experience, or an equivalent combination of education and experience.
• GED or HS required for the intermediate level with 2+ years of relevant experience.
• No professional certifications required.

Responsibilities

• Support the Chief of Staff and Associate Vice President for External Relations.
• Support the Vice President as needed.
• Articulate Penn State’s needs, ambitions, and values through excellent communications.
• Perform ad hoc administrative work including monthly HR reporting and New Employee Orientations.
• Review and process expense reports and payables.
• Coordinate event logistics as necessary.
• Organize and manage important documents and records.
• Be the first point of contact for visitors to the Office of the Vice President.
• Coordinate itineraries of visitors on campus.

Skills

Confidential environment

Interpersonal skills

Communication skills

Analytical skills

Organizational skills

Team player

Education

Associate degree

GED or HS diploma

Job description

Penn State University Park is seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations. The role reports to the Executive Assistant and collaborates with division staff to maintain smooth operations and professional communications.

The successful candidate will perform ad hoc admin work, expense processing, event coordination, and records management, while maintaining a visitor-friendly front of office presence in a