Senior Administrative Assistant: Executive Support & Events

The Pennsylvania State University; Struble (PA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Competitive benefits and retirement

Paid time off

Job summary

The Pennsylvania State University is seeking an Administrative Assistant – Senior Support to help keep the Office of the Vice Provost and Dean organized and welcoming for students, faculty, staff, visitors, and partners.

You will coordinate calendars and travel for the Dean and senior staff, plan and support meetings, take minutes, prepare materials, and manage confidential records and financial transactions.

Qualifications

• Associate Degree and 4+ years of relevant experience or an equivalent combination accepted.
• Proficiency with Microsoft Office applications and calendaring tools.
• Excellent interpersonal, organizational, written, and verbal communication skills.

Responsibilities

• Plan, organize, and coordinate daily office activities and administrative processes.
• Greet visitors and direct inquiries to the appropriate resource.
• Coordinate calendars, meetings, and travel for the Dean, Associate Deans, and other staff members.
• Manage scheduling and logistics, prepare materials and agendas, take minutes, and arrange reception setup.

Skills

Microsoft Office

Calendaring

Customer service

Communication

Education

Associate Degree

Job description

The Pennsylvania State University is seeking an Administrative Assistant – Senior Support to help keep the Office of the Vice Provost and Dean organized and welcoming for students, faculty, staff, visitors, and partners.

You will coordinate calendars and travel for the Dean and senior staff, plan and support meetings, take minutes, prepare materials, and manage confidential records and financial transactions.