Executive Office Administrative Assistant – Flexible Hours

The Pennsylvania State University; State College (Centre County); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Benefits package

Job summary

The Pennsylvania State University is seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations. This role partners with the Executive Assistant and colleagues to coordinate communications, logistics, and confidential administrative work.

You will handle expense reports, event logistics, and records management, while ensuring high standards of service, inclusivity, and collaboration.

Qualifications

• Associate degree with 4+ years' relevant experience, or an equivalent combination.
• GED or high school diploma with 2+ years' relevant experience.
• No certifications required.

Responsibilities

• Support the Chief of Staff and AVP for External Relations; assist VP as needed.
• Prepare and process monthly HR reports, division quarterlies, and new-employee orientations.
• Review and process expense reports and payables.
• Coordinate event logistics and manage important documents and records.
• Be the first point of contact for visitors to the VP's office and coordinate campus itineraries.

Skills

Interpersonal communication

Organizational skills

Multitasking

Confidential environment

Self-motivation

Education

Associate Degree

GED/High School diploma

Job description

The Pennsylvania State University is seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations. This role partners with the Executive Assistant and colleagues to coordinate communications, logistics, and confidential administrative work.

You will handle expense reports, event logistics, and records management, while ensuring high standards of service, inclusivity, and collaboration.