Senior Administrative Assistant: Drive Seamless Office Ops

The New York Foundling; Town of Haverstraw (NY); On-site; USD 26,000 - 29,000; Full time

Job summary

The New York Foundling is seeking a Senior Administrative Assistant to help ensure smooth office operations and support leadership. This role emphasizes organization, initiative, and cross-functional collaboration to keep administrative functions efficient and compliant.

Responsibilities include coordinating meetings, managing financial paperwork, maintaining records, and supervising receptionist staff. The candidate should have a high school diploma and 3+ years’ administrative experience, with

Qualifications

• High School diploma or GED required.
• Strong time management and organizational skills.
• Leadership and collaboration abilities.
• Ability to independently prioritize and execute multiple complex tasks.
• Excellent communication and confidentiality.
• Proficiency with standard office software.

Responsibilities

• Maintain meeting coordination to optimize leadership time and efficiency.
• Oversee administrative processes, ensuring compliance with policies and improving workflow.
• Prepare reports, presentations and correspondence with accuracy and timeliness.
• Manage check requests and petty cash processing per guidelines.
• Maintain custodian responsibilities for metrocards and petty cash.
• Close case records per policies and maintain documentation.
• Prepare records for auditing and ensure readiness for review.
• Supervise receptionist staff and guide best practices.

Skills

Time management

Organizational skills

Leadership

Communication

Confidentiality

Technical proficiency

Education

High School diploma or GED

Job description

The New York Foundling is seeking a Senior Administrative Assistant to help ensure smooth office operations and support leadership. This role emphasizes organization, initiative, and cross-functional collaboration to keep administrative functions efficient and compliant.

Responsibilities include coordinating meetings, managing financial paperwork, maintaining records, and supervising receptionist staff. The candidate should have a high school diploma and 3+ years’ administrative experience, with