Executive Assistant to Senior Leadership

Community Access Inc; New York (NY); On-site; USD 70,000 - 83,000; Full time

Job summary

Community Access in New York is seeking an Executive Assistant to support the Chief of Staff and Senior Management Team. This role ensures organized, confidential operations, manages priorities, communications, and deadlines with proactive problem-solving.

You will handle scheduling, special projects, reports, board materials, and routine office tasks while maintaining discretion and poise. A strong candidate will thrive in a mission-driven nonprofit environment and balance multiple tasks with

Qualifications

• Demonstrated commitment to Community Access's mission and values.
• Minimum of a high school diploma or equivalent (Bachelor’s degree preferred).
• At least five years of administrative experience in a nonprofit setting, required.
• Previous experience working in an executive assistant function, preferred.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Able to interact and communicate with individuals at all levels of the organization.
• Excellent organizational skills, time management and planning skills.
• Demonstrated attention to detail in composing and proofing materials.
• Able to establish priorities and meet deadlines in a fast-paced environment, with demonstrated ability to juggle multiple competing tasks.
• Advanced analytical and innovative problem-solving abilities.
• Able to work independently and as part of a team.
• Notary Public certification preferred, or the ability to obtain certification within the first year is a plus.
• Proficiency in various computer programs, specifically Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Smartsheets.

Responsibilities

• Scheduling and calendar management for executives.
• Special projects; compiling reports and correspondence.
• Assistance with board activities and related materials.
• Administrative support and routine office tasks.
• Maintain tracking systems; ensure follow-through and escalation when needed.
• Exercise discretion to protect confidential information and maintain poise.

Skills

Notary Public certification

Microsoft Office Suite

Smartsheets

Organizational skills

Time management

Communication skills

Confidential information handling

Multitasking

Interpersonal skills

Diplomacy

Education

Bachelor's degree in related field

High school diploma or GED

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Smartsheets

Job description

Community Access in New York is seeking an Executive Assistant to support the Chief of Staff and Senior Management Team. This role ensures organized, confidential operations, manages priorities, communications, and deadlines with proactive problem-solving.

You will handle scheduling, special projects, reports, board materials, and routine office tasks while maintaining discretion and poise. A strong candidate will thrive in a mission-driven nonprofit environment and balance multiple tasks with