Executive Administrative Assistant & Operations Liaison

Archdiocese of New York; New York (NY); On-site; USD 51,000 - 69,000; Full time

Job summary

Archdiocese of New York seeks an Administrative Assistant to support the Deputy Superintendent and the Associate Superintendent of Operations and Planning. The role includes reception duties, coordinating meetings, and preparing correspondence.

The ideal candidate will have a Bachelor's degree, four years of senior administrative experience, and strong English/Spanish communication skills, with proficiency in Microsoft Office Suite. Must maintain confidentiality and professional standards.

Qualifications

• Bachelor's degree required.
• Four years of senior-level administrative work experience.
• Bilingual in English and Spanish preferred.
• Proficient in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook 365.
• Excellent oral and written communication skills.
• Strong interpersonal, analytical, and problem-solving skills.
• Willingness to be trained or take necessary classes to learn new technology.
• Knowledge of Catholic schools/education preferred.

Responsibilities

• Assist the Deputy Superintendent and the Associate Superintendent of Operations and Planning with office operations.
• Screen and direct incoming calls, greet visitors, and manage reception duties.
• Coordinate meetings, record notes, and monitor action items.
• Prepare correspondence and maintain current records.
• Create Word documents and Excel spreadsheets for various projects.
• Maintain school handbooks, policies, and directories.
• Oversee accounts payable processing and staff expense reports.
• Support special events and other projects as assigned.

Skills

Oral and written communication

Interpersonal skills

Problem-solving

Bilingual English/Spanish

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Archdiocese of New York seeks an Administrative Assistant to support the Deputy Superintendent and the Associate Superintendent of Operations and Planning. The role includes reception duties, coordinating meetings, and preparing correspondence.

The ideal candidate will have a Bachelor's degree, four years of senior administrative experience, and strong English/Spanish communication skills, with proficiency in Microsoft Office Suite. Must maintain confidentiality and professional standards.