Executive Admin & Office Operations Lead

Urban Pathways, Inc.; New York (NY); On-site; USD 38,000 - 51,000; Full time

Benefits offered by this job

Healthcare Coverage

Retirement Savings: 403(b) & 401(a)

Paid Time Off

Professional Development

Flexible Work Arrangements

Wellness Programs

Employee Assistance Program (EAP)

Employee Recognition

Job summary

Urban Pathways, Inc. is seeking an Executive Administrative Assistant–Office Support to provide comprehensive administrative support to the Senior Leadership Team in New York, NY. The role involves calendar management, meeting coordination, data entry, document preparation, and project support.

The AAOS will efficiently manage assignments, meet deadlines, and maintain an organized office environment while promoting equity and inclusion within the organization.

Qualifications

• Associate degree or Administrative Assistant Certificate with high school diploma, GED/TASC required.

Responsibilities

• Prepare and format reports, correspondence, and presentations for Senior Leadership Group.
• Process and track purchase orders, billing, and other administrative data.
• Support Learning Management System with training data and reporting.
• Coordinate training schedules, materials, and attendance records.
• Maintain confidential records across systems and assist cross-departmental initiatives.
• Provide front desk coverage and professional, welcoming office environment.

Education

Associate degree

Administrative Assistant Certificate

Tools

Google Suite

Microsoft 365

Video conferencing

Job description

Urban Pathways, Inc. is seeking an Executive Administrative Assistant–Office Support to provide comprehensive administrative support to the Senior Leadership Team in New York, NY. The role involves calendar management, meeting coordination, data entry, document preparation, and project support.

The AAOS will efficiently manage assignments, meet deadlines, and maintain an organized office environment while promoting equity and inclusion within the organization.