Senior Leadership Admin & Office Support

Urban Pathways, Inc.; City of Niagara Falls (NY); On-site; USD 38,000 - 51,000; Full time

Benefits offered by this job

Healthcare Coverage

Retirement Savings

Paid Time Off

Professional Development

Flexible Work Arrangements

Wellness Programs

Employee Assistance Program (EAP)

Employee Recognition

Job summary

Urban Pathways, Inc. in New York, NY seeks an Executive Administrative Assistant–Office Support to provide comprehensive admin and office support to the Senior Leadership Team. Responsibilities include calendar management, meeting coordination, data entry, and document preparation.

The AAOS role requires attention to deadlines, strong customer service, and a proactive, people-centered approach. Experience in social services and proficiency with Google Suite and Microsoft 365 are preferred.

Qualifications

• Associate degree or Administrative Assistant Certificate with high school diploma or GED/TASC.
• 3+ years of administrative and clerical experience required.
• NYS Notary Public is preferred.
• Experience in a social service setting preferred.
• Proficiency in Google Suite & Microsoft 365, videoconferencing, and online tools.

Responsibilities

• Prepare reports, correspondence, memoranda, and presentations for Senior Leadership Group.
• Data entry across multiple systems including purchase orders and billing.
• Administrative support for LMS, updating training information and reporting.
• Support Learning & Development with training schedules and materials.
• Maintain confidential records across designated systems.
• Assist Compliance, IT, and HR/Learning & Development with assignments and projects.
• Reception/front desk coverage and greet visitors.
• Attend meetings and take notes, assist with minutes.

Skills

Interpersonal skills

Written and verbal communication

Teamwork

Independent work

Education

Associate degree

Administrative Assistant Certificate

High school diploma or GED/TASC

Tools

Google Suite

Microsoft 365

Videoconferencing

Job description

Urban Pathways, Inc. in New York, NY seeks an Executive Administrative Assistant–Office Support to provide comprehensive admin and office support to the Senior Leadership Team. Responsibilities include calendar management, meeting coordination, data entry, and document preparation.

The AAOS role requires attention to deadlines, strong customer service, and a proactive, people-centered approach. Experience in social services and proficiency with Google Suite and Microsoft 365 are preferred.