Executive Office Coordinator

Job; Oregon; Hybrid; USD 42,000 - 60,000; Full time

Job summary

Job, based in New York with worldwide presence, seeks an experienced administrative assistant to support two senior executives with daily operations, expense management and calendar coordination. You will greet clients, answer calls, arrange meetings and travel, handle mail, inventory, and general office upkeep.

The role also involves assisting with event planning and coordinating errands to keep the office running smoothly.

Qualifications

• High level of accuracy, organized and solution focused.
• Excellent organizational and planning skills.
• Strong verbal and written communication skills.
• Ability to stand, move and walk for multiple hours.
• Ability to work a full-time schedule to meet the needs of the business.

Responsibilities

• Support 2 Senior level executives; expenses, and day to day activities.
• Answer phones and transfer to the appropriate staff member.
• Greet public and clients and direct them to the correct staff member.
• Schedule and coordinate meetings and appointments for the executive team.
• Submit and reconcile expenses reports for the executive team.
• Sort and distribute incoming mail & packages. Send outgoing mail/packages via UPS, USPS, or other carriers.
• Maintain office, kitchen, and common areas.
• Order and monitor inventory of office and kitchen supplies.
• Perform data entry, scan/copy documents, filing paperwork.
• Organize travel arrangements for staff.
• Assist with event planning and implementation.
• Ensure office equipment is properly maintained and serviced.
• Perform work related errands as requested such as going to the post office and bank.
• Keep the office area clean and tidy.

Skills

Time management

Communication

Organizational skills

Attention to detail

Written/verbal communication

Job description

Job, based in New York with worldwide presence, seeks an experienced administrative assistant to support two senior executives with daily operations, expense management and calendar coordination. You will greet clients, answer calls, arrange meetings and travel, handle mail, inventory, and general office upkeep.

The role also involves assisting with event planning and coordinating errands to keep the office running smoothly.