DSP - Simenovsky Drive

The New York Foundling; Town of Haverstraw (NY); Presencial; USD 26.000 - 29.000; Jornada completa

Descripción de la vacante

The New York Foundling is seeking a Senior Administrative Assistant to help ensure smooth office operations and support leadership. This role emphasizes organization, initiative, and cross-functional collaboration to keep administrative functions efficient and compliant.

Responsibilities include coordinating meetings, managing financial paperwork, maintaining records, and supervising receptionist staff. The candidate should have a high school diploma and 3+ years’ administrative experience, with

Formación

• High School diploma or GED required.
• Strong time management and organizational skills.
• Leadership and collaboration abilities.
• Ability to independently prioritize and execute multiple complex tasks.
• Excellent communication and confidentiality.
• Proficiency with standard office software.

Responsabilidades

• Maintain meeting coordination to optimize leadership time and efficiency.
• Oversee administrative processes, ensuring compliance with policies and improving workflow.
• Prepare reports, presentations and correspondence with accuracy and timeliness.
• Manage check requests and petty cash processing per guidelines.
• Maintain custodian responsibilities for metrocards and petty cash.
• Close case records per policies and maintain documentation.
• Prepare records for auditing and ensure readiness for review.
• Supervise receptionist staff and guide best practices.

Conocimientos

Time management

Organizational skills

Leadership

Communication

Confidentiality

Technical proficiency

Educación

High School diploma or GED

Descripción del empleo

Overview

At The New York Foundling, we trust in the power and potential of people, and we deliberately invest in proven practices. From bold beginnings in 1869, our New York-based nonprofit has supported hundreds of thousands of our neighbors on their own paths to stability, strength, and independence. We help children and families navigate through and beyond foster care. We help families struggling with conflict and poverty grow strong. We help individuals with developmental disabilities live their best lives, and we help our neighbors access quality health and mental health services core to building lifelong resilience and wellbeing. Together, our interrelated programs provide a whole-person, whole-family, and whole-life approach that unlocks solutions for a lifetime.

Overview

At The New York Foundling, we trust in the power and potential of people, and we deliberately invest in proven practices. From bold beginnings in 1869, our New York-based nonprofit has supported hundreds of thousands of our neighbors on their own paths to stability, strength, and independence. We help children and families navigate through and beyond foster care. We help families struggling with conflict and poverty grow strong. We help individuals with developmental disabilities live their best lives, and we help our neighbors access quality health and mental health services core to building lifelong resilience and wellbeing. Together, our interrelated programs provide a whole-person, whole-family, and whole-life approach that unlocks solutions for a lifetime. The Senior Administrative Assistant plays a key role in ensuring seamless office operations, supporting leadership, and driving effieciency across administrative functions. This position requires a high level of organization, problem solving, and initiative to contribute to the overall success of the organization.

Responsibilities

The Senior Administrative Assistant plays a key role in ensuring seamless office operations, supporting leadership, and driving effieciency across administrative functions. This position requires a high level of organization, problem solving, and initiative to contribute to the overall success of the organization.

Core Responsibilities

• Maintain meeting coordination to optimize leadership time and efficiency. Manage issues as they arise in an efficient and effective manner.
• Oversee administrative processes, ensuring compliance with company policies and improving workflow efficiency. Identify inefficiencies and propose process improvements.
• Based on program needs and as needed, prepare reports, presentations and correspondence with a high level of accuracy and professionalism in as per established deadlines.
• Upload check requests and petty cash in ReQlogic for processing, ensuring timely and accurate financial transactions per process guidelines.
• Maintain custodian responsibilities for metrocards and petty cash, ensuring proper tracking, distribution, and reconciliation.
• Maintain organized records, confidential files, and documentation to support business operation. Close case records in accordance with organizational policies, maintaing proper documentation and compliance
• Prepare records for auditing, ensuring documentation is accurate, complete, and readily accessible for review.
• Supervise receptionist staff, providing guidance and ensuring adherence to best practices.

The New York Foundling is committed to attracting and retaining a diverse employee population, the Foundling will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

Qualifications

• High School degree or GED
• 3 + years of administrative experience
• Strong time managment and organizational skills
• Leadership & Collaboration
• Ability to independently prioritize and executive multiple complex tasks
• Organiational skills
• Communication skills
• Technical proficiency
• Confidentiality & Intergrity

Education Required

High School / G.E.D.

Salary Range

$19.54 + Education Additive ($0.15/hour Associate's Degree $.80/hour: Bachelor's or higher)