Secretary

Alliance West; Buffalo (NY); Vor Ort; USD 36.000 - 54.000; Vollzeit

Zusammenfassung

Alliance West in Buffalo, NY is seeking a full-time Secretary to support a fast-paced office environment. You will handle incoming calls, schedule appointments, and coordinate with departments to ensure smooth operations.

The role requires strong organizational skills, attention to detail, and the ability to multitask, with responsibilities including filing, document preparation, and maintaining office supplies.

Qualifikationen

• High School diploma or equivalent required.
• At least 1 year of administrative experience preferred.
• Excellent organizational and communication skills are essential.

Aufgaben

• Handle incoming calls from clients and potential customers.
• Schedule appointments for team members and coordinate with departments.
• Manage office supplies inventory and restock as needed.
• Prepare documents such as reports, memos, and correspondence.
• Maintain filing system for easy retrieval and access.
• Collaborate with team to ensure tasks are completed efficiently.

Kenntnisse

Office administration

Phone etiquette

Organizational skills

Attention to detail

Multitasking

Ausbildung

High school diploma or equivalent

Jobbeschreibung

Alliance West, a dynamic logistics and transportation company based in Buffalo, NY, seeks a full-time Secretary.

In this role, you will be responsible for handling incoming calls from clients and potential customers, ensuring that each call is answered promptly and professionally. You will also be tasked with scheduling appointments for our team members, coordinating with various departments to ensure that all appointments are booked and confirmed. Additionally, you will manage the office supplies inventory, ordering new supplies as needed and restocking the office pantry. You will prepare various documents, such as reports, memos, and correspondence, ensuring that all documents are accurate, well-formatted, and ready for distribution. Furthermore, you will maintain our filing system, organizing and filing documents in a systematic manner to ensure easy retrieval and access. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively. You will work in a fast-paced office environment, collaborating with team members to ensure that all tasks are completed efficiently and on time.

You'll be part of our team in Buffalo, NY, a bustling city with a vibrant culture, offering opportunities for personal and professional growth.

During the interview stage, candidates are typically informed about the salary they can expect to earn. However, the specifics of the benefits package are often not disclosed at this point. The discussion may involve the base salary, bonuses, and other forms of compensation, but the details of health insurance, retirement plans, paid time off, and other employee benefits are usually left for the candidate to explore further if they progress to the next stage of the hiring process.

To qualify, you must have a high school diploma or equivalent, at least one year of experience in an administrative role, and excellent organizational and communication skills.

Handling incoming calls, scheduling appointments, managing office supplies, preparing documents, managing filing systemHigh school diploma or equivalent, at least one year of experience in an administrative role