Office Assistant: Buffalo

Peak Performers; Buffalo (NY); On-site; USD 61,303,000 - 66,125,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Weekly direct deposit

Pay to park

Job summary

Peak Performers seeks a Senior Administrative Assistant to provide high-level administrative support to executive leadership in a New York State agency. The role requires strong organization, communication, and multitasking in a fast-paced office, with on-site work in Buffalo, NY.

Responsibilities include calendar management, meeting coordination, document handling, and confidential information processing. Medical/dental/vision benefits, 403(b) plan, weekly direct deposit, and park-paid

Qualifications

• High school diploma or equivalent.
• At least 2 years of experience in a professional office environment.
• Strong Microsoft Office skills, especially Word, Excel, and SharePoint.
• Clear written and verbal communication skills. Strong attention to detail and ability to manage shifting priorities.
• Ability to handle confidential information professionally.
• Experience with NYS systems like SFS or Health Commerce System (HCS) preferred.

Responsibilities

• Acting as a key point of contact by answering and routing calls, especially around policies and procedures.
• Managing calendars and coordinating meetings for senior leadership.
• Handling administrative workflows like mail distribution, document management, faxing, and copying.
• Maintaining both electronic and paper filing systems to keep things organized and accessible.
• Preparing correspondence, reports, and general administrative documentation.
• Supporting the closure of incident and complaint records.
• Assisting with general office operations and stepping in where needed.
• Helping onboard or guide other administrative staff when necessary.
• Taking on additional tasks as priorities shift— which happens often in this environment.

Skills

Attention to detail

Communication

Time management

Confidential information handling

Education

High school diploma or equivalent

Tools

Word

Excel

SharePoint

Job description

The Senior Administrative Assistant will provide high-level administrative and operational support to executive leadership within a New York State Department Agency. This role supports a fast-paced office environment and requires strong organizational, communication, and multitasking skills.

Who You Will Be Working With

The mission of this agency is to develop and implement policies, programs, and services that support the health and long-term care needs of New Yorkers, promoting dignity, independence, and the ability to age in place.

The Peak Performers Difference

• Qualified applicants with chronic medical conditions and/or disabilities receive priority placement.
• Comprehensive medical, dental, and vision insurance coverage available from the first day of the month following 60 days of employment.
• Our employees may participate in a 403(b)-retirement plan.
• We pay weekly through direct deposit.
• In business since 1994 and thousands of job placements.

Major Duties

• Acting as a key point of contact by answering and routing calls, especially around policies and procedures.
• Managing calendars and coordinating meetings for senior leadership.
• Handling administrative workflows like mail distribution, document management, faxing, and copying.
• Maintaining both electronic and paper filing systems to keep things organized and accessible.
• Preparing correspondence, reports, and general administrative documentation.
• Supporting the closure of incident and complaint records.
• Assisting with general office operations and stepping in where needed.
• Helping onboard or guide other administrative staff when necessary.
• Taking on additional tasks as priorities shift— which happens often in this environment.

What We Are Looking For

• High school diploma or equivalent.
• At least 2 years of experience in a professional office environment.
• Strong Microsoft Office skills, especially Word, Excel, and SharePoint.
• Clear written and verbal communication skills.Strong attention to detail and ability to manage shifting priorities.
• Ability to handle confidential information professionally
• Experience working with NYS systems like SFS or Health Commerce System (HCS) is preferred.

Exciting Opportunity Details

• Rate: $23.00 per hour
• Length of engagement: ASAP – One year with potential for extension
• Days/Hours: Monday – Friday, 8 am – 5 pm, totaling 37.5 hours a week
• Location: Buffalo, NY 14203
• Pay to park

Applicants for employment with Peak Performers must possess work authorization that does not require sponsorship for a visa now or in the future.

Peak Performers is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.