Secretary

Jasper Ridge Inc.; Buffalo (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

Jasper Ridge Inc. in Buffalo, NY is seeking a detail-oriented Secretary to join our team. This full-time role focuses on scheduling, correspondence, and maintaining office records to keep operations running smoothly.

Applicants should have at least a high school diploma, 2 years of administrative experience, and proficiency with Microsoft Office. Strong organization and communication skills are essential, with a collaborative approach to work with internal teams and external vendors.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of experience in a secretarial or administrative role.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with logistics and supply chain management is a plus.

Responsibilities

• Manage and maintain office records, including correspondence, reports, and files.
• Schedule meetings, appointments, and travel arrangements for executives and staff.
• Provide administrative support to the management team, including preparing agendas, minutes, and reports.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Coordinate with various departments to ensure smooth and efficient office operations.
• Assist in the preparation of travel itineraries and related documentation.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Communication

Time management

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Jasper Ridge Inc., a logistics and supply chain management company, is hiring a Secretary in Buffalo, NY. This full-time position offers a negotiable salary and is open until November 23, 2026.

The Secretary will be responsible for a variety of administrative tasks, including scheduling appointments, managing incoming and outgoing correspondence, and maintaining the office records. This will involve organizing meetings, ensuring that all necessary information is documented, and keeping the office running smoothly. Additionally, the Secretary will assist with event planning, which may include coordinating with internal teams to ensure that all logistics are in place. They will also work closely with external vendors to secure necessary services and ensure that all arrangements are made according to the specified requirements. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.

The Secretary will work in a team environment at our Buffalo, NY office. They will collaborate with various departments to ensure smooth operations and support our company's growth.

The salary for this position is negotiable, reflecting the company's commitment to recognizing and rewarding the skills and contributions of its employees. Benefits include a professional work environment, characterized by a supportive and collaborative atmosphere that fosters creativity and innovation. Additionally, opportunities for career advancement within the company are abundant, with clear pathways for professional growth and development.

Applicants should have excellent organizational skills to manage multiple tasks efficiently, proficiency in the Microsoft Office Suite, including Word, Excel, and PowerPoint, to create and edit documents, spreadsheets, and presentations, and strong communication abilities to interact effectively with colleagues, clients, and stakeholders. Previous experience in an administrative role, such as managing schedules, coordinating meetings, and handling correspondence, is preferred to ensure a smooth transition into the position.

• Manage and maintain office records, including correspondence, reports, and files.
• Schedule meetings, appointments, and travel arrangements for executives and staff.
• Provide administrative support to the management team, including preparing agendas, minutes, and reports.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Coordinate with various departments to ensure smooth and efficient office operations.
• Assist in the preparation of travel itineraries and related documentation.
• Perform other administrative duties as assigned.

• High school diploma or equivalent.
• Minimum of 2 years of experience in a secretarial or administrative role.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with logistics and supply chain management is a plus.