Administrative Coordinator — Fast-Paced Logistics Office

Alliance West; Buffalo (NY); On-site; USD 36,000 - 54,000; Full time

Job summary

Alliance West in Buffalo, NY is seeking a full-time Secretary to support a fast-paced office environment. You will handle incoming calls, schedule appointments, and coordinate with departments to ensure smooth operations.

The role requires strong organizational skills, attention to detail, and the ability to multitask, with responsibilities including filing, document preparation, and maintaining office supplies.

Qualifications

• High School diploma or equivalent required.
• At least 1 year of administrative experience preferred.
• Excellent organizational and communication skills are essential.

Responsibilities

• Handle incoming calls from clients and potential customers.
• Schedule appointments for team members and coordinate with departments.
• Manage office supplies inventory and restock as needed.
• Prepare documents such as reports, memos, and correspondence.
• Maintain filing system for easy retrieval and access.
• Collaborate with team to ensure tasks are completed efficiently.

Skills

Office administration

Phone etiquette

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Job description

Alliance West in Buffalo, NY is seeking a full-time Secretary to support a fast-paced office environment. You will handle incoming calls, schedule appointments, and coordinate with departments to ensure smooth operations.

The role requires strong organizational skills, attention to detail, and the ability to multitask, with responsibilities including filing, document preparation, and maintaining office supplies.