School Office Administrator & Records Coordinator

Hawaii State Department of Education; Hilo, Honolulu (HI, HI); On-site; USD 45,000 - 53,000; Full time

Job summary

The Hawaii State Department of Education seeks a School Administrative Services Assistant III to support the principal with daily office functions and to assist with a wide range of clerical duties.

Responsibilities include handling inquiries, maintaining student and personnel records, processing payroll, managing correspondence, and coordinating with departments and parents to ensure smooth school operations.

Qualifications

• High school graduation required; substitutions to education may apply per the rules.
• Progressively responsible clerical work experience, English grammar/spelling, and ability to read and follow written directions.

Responsibilities

• Plan, supervise and provide office support to meet school priorities.
• Greet and assist callers and refer inquiries to appropriate offices.
• Maintain student and personnel records; process payroll and related tasks.
• Prepare and submit purchase orders; manage inventory and fiscal records.
• Assist with letters, correspondence, and routine communications.
• Inform principal of urgent matters and deadlines; ensure files are organized.

Education

High School Diploma

Job description

The Hawaii State Department of Education seeks a School Administrative Services Assistant III to support the principal with daily office functions and to assist with a wide range of clerical duties.

Responsibilities include handling inquiries, maintaining student and personnel records, processing payroll, managing correspondence, and coordinating with departments and parents to ensure smooth school operations.