School Office Administrator: Impactful Support

ViziRecruiter,LLC.; Youngsville (LA); On-site; USD 32,000 - 46,000; Full time

Job summary

Charter Schools USA is seeking an Administrative Assistant to support the school office, ensuring smooth daily operations, professional communication, and a positive environment for students, families, and staff.

The role requires high organization, confidentiality, and strong Microsoft Office skills; responsibilities include dictation transcription, scheduling, coordinating substitutes, preparing memos and presentations, and maintaining filing and purchasing processes.

Qualifications

• High School diploma or equivalent.
• 1–2 years of office experience.
• Proficient with Microsoft Office; SIS and email.
• Ability to handle confidential information.
• Bilingual ability may be required per vacancy.

Responsibilities

• Take and transcribe dictation for reports and letters.
• Maintain the principal's schedule and coordinate meetings.
• Coordinate substitute teachers.
• Prepare memos, newsletters, and presentations.
• Handle office routines and telephone reception.
• Process purchase orders and maintain filing systems.

Skills

Excellent communication

Phone etiquette

Interpersonal skills

Organizational skills

Attention to detail

Data entry

Education

High School diploma or equivalent

Job description

Charter Schools USA is seeking an Administrative Assistant to support the school office, ensuring smooth daily operations, professional communication, and a positive environment for students, families, and staff.

The role requires high organization, confidentiality, and strong Microsoft Office skills; responsibilities include dictation transcription, scheduling, coordinating substitutes, preparing memos and presentations, and maintaining filing and purchasing processes.