School Office Coordinator - Supporting Student Success

Charter Schools USA; Cape Coral (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

Charter Schools USA (CSUSA) is seeking an Administrative Assistant to ensure smooth school office operations and maximize positive impact on education. You will transcribe reports, manage the principal's calendar, prepare documents, and coordinate substitute teachers.

The role requires a High School diploma, 1–2 years office experience, and proficiency in MS Office and SIS. You will collaborate with staff to uphold CSUSA values and support a learning environment.

Qualifications

• High School diploma or equivalent.
• 1–2 years of office experience.
• Successful results of criminal and employment background check.
• Comfortable working in learning environment as part of a team.
• Bilingual ability may be required per advertised vacancy specifications.
• Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), SIS and email communications.
• Commitment to company values.
• Such alternatives to the above requirements as CSUSA may find appropriate and acceptable.
• May perform other duties as assigned.

Responsibilities

• Leads by example in adherence and knowledge of the CSUSA and school's Vision, Mission and Values demonstrated by his/her commitment to act in an ethical manner.
• Follows through on duties and projects assigned.
• Participates in and successfully completes training programs offered to increase skill and proficiency related to assignments.
• Reviews current developments, literature and technical sources of information related to job responsibility.
• Follows company policies, and federal and state laws.
• Ensures adherence to good safety procedures.
• Consults directly with CSUSA personnel when applicable.
• Takes and transcribes dictation of various types, including reports, correspondence, observation and evaluation reports, letters, memos, newsletters, and other documents.
• Maintains the schedule of appointments for the principal and makes arrangements for meetings, conferences, interviews and other activities.
• Prepares evaluations, memos, newsletters, presentations and other documents at direction of the Principal.
• Coordinates the assignments and the work of substitute teachers.
• Performs office routines and practices such as sorting mail, operating the copy machine, serving as telephone receptionist and others.
• Prepares processes and maintains oversight of purchase orders.
• Maintains an appropriate filing system and readily retrieves documents through the use of this system.
• Manages records and correspondence, improves systems when necessary; responds to requests for information.
• Acts as an information resource for other office personnel in the building; communicates assigned duties to other office personnel as required.
• Has the ability to organize and prioritize multiple assignments.
• Is extremely organized, process driven, and detail oriented.

Skills

Enthusiasm & commitment

Punctuality

Interpersonal skills

Confidentiality

Communication skills

Phone etiquette

Proactivity

Teamwork

Customer focus

Data analysis

Attention to quality

Best practices

Education

High School diploma

Tools

Microsoft Office

SIS (Student Information System)

Email communications

Job description

Charter Schools USA (CSUSA) is seeking an Administrative Assistant to ensure smooth school office operations and maximize positive impact on education. You will transcribe reports, manage the principal's calendar, prepare documents, and coordinate substitute teachers.

The role requires a High School diploma, 1–2 years office experience, and proficiency in MS Office and SIS. You will collaborate with staff to uphold CSUSA values and support a learning environment.