School Office Pro: Administrative Assistant

Charter Schools USA; Youngsville (LA); On-site; USD 32,000 - 52,000; Full time

Job summary

Charter Schools USA is seeking an Administrative Assistant to support a school office and ensure smooth daily operations. You will handle dictation, scheduling for the principal, and the preparation of memos, newsletters, and presentations to support student success.

As part of the CSUSA team, you will work in a learning environment, coordinate substitute teachers, and manage essential office tasks while maintaining confidentiality and high organization in a fast-paced setting.

Qualifications

• High School diploma or equivalent.
• 1–2 years of office experience.
• Criminal and employment background check clearance.
• Comfortable working in a learning environment as part of a team.
• Bilingual ability may be required per vacancy specifications.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint), SIS and email communications.

Responsibilities

• Takes and transcribes dictation of various types, including reports, correspondence, observation and evaluation reports, letters, memos, newsletters, and other documents.
• Maintains the schedule of appointments for the principal and makes arrangements for meetings, conferences, interviews and other activities.
• Prepares evaluations, memos, newsletters, presentations and other documents at direction of the Principal.
• Coordinates the assignments and the work of substitute teachers.
• Performs office routines and practices such as sorting mail, operating the copy machine, serving as telephone receptionist and others.
• Prepares processes and maintains oversight of purchase orders.
• Maintains an appropriate filing system and readily retrieves documents through this system.
• Manages records and correspondence, improves systems when necessary; responds to requests for information.
• Acts as an information resource for other office personnel in the building; communicates assigned duties to other office personnel as required.
• Has the ability to organize and prioritize multiple assignments.
• Is extremely organized, process driven, and detail oriented.

Skills

Enthusiasm

Interpersonal skills

Confidentiality

Communication

Phone etiquette

Organization

Multitasking

Attention to detail

Education

High School diploma or equivalent

Tools

Microsoft Office

SIS

Job description

Charter Schools USA is seeking an Administrative Assistant to support a school office and ensure smooth daily operations. You will handle dictation, scheduling for the principal, and the preparation of memos, newsletters, and presentations to support student success.

As part of the CSUSA team, you will work in a learning environment, coordinate substitute teachers, and manage essential office tasks while maintaining confidentiality and high organization in a fast-paced setting.